Correcting Cost Entries

Mistakes happen — six hours logged instead of sixteen, the wrong part quantity. GoCrew handles corrections deliberately: entries are edited, not deleted, and the change is audited.

Who can correct an entry

• Supervisors and managers (site supervisor, branch manager, project manager) and admins can edit time logs and material entries on work orders they can see.
• Everyone else sees their own entries but cannot edit them — ask a supervisor or admin.

On terminal work orders (Closed or Cancelled), corrections are closed off for everyone — except admins, who can still correct an entry after closure.

How to correct

1. Open the work order and find the Time logs or Material usage table.
2. Click Edit on the entry.
3. Change the hours, quantity, date, category, or note as needed.
4. Save. The entry's amount is recomputed immediately and the project's costs update.

What a correction recomputes — and what it doesn't

The amount is always recalculated from the originally captured price:

• A time log is re-priced at the rate that was snapped when it was first logged — not the person's current rate.
• A material entry is re-priced at the part's standard cost as of the original entry — not today's catalog price.

This means correcting a quantity fixes the entry without silently re-pricing history, and a rate change made between the original entry and the correction can't leak into the result.

What is never possible

• Deleting individual entries — corrections are edits, not deletions.
• Re-pricing history — changing someone's hourly rate or a part's standard cost never touches past entries; see Logging time and Recording materials.
• Silent changes — every correction lands in the audit log with before/after values.